To read a message, highlight it in the list; the lower-right of the window refreshes with the message content.
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By default, Tiger hides some information from you—specifically, the headers that are attached to the message. Message headers can reveal the network addresses that handled a piece of email before it reached you along with other interesting information such as the mail client that transmitted the message.
For full control over the default headers shown, use the Show Header Detail option within the Viewing application preferences. You can do both of these by choosing the appropriate option from the Message, Mark submenu. You can also enable toggles for these options within the toolbar View, Customize Toolbar.
Multiple messages can be selected at once by holding down Shift for a range or Command for noncontiguous blocks of messages. Deleted messages are not immediately removed from the system; they are transferred to a Trash mailbox. What happens from there deleting sure after a week, for example can be configured from the Mailbox Behaviors pane of the Mail Accounts Preferences. Alternatively, one can use the Mailbox, Erase Deleted Messages menu options to erase deleted mail from all accounts or just a specific account. To view the contents of your Trash mailbox, just select it as you would the Inbox—the message list will refresh to show the contents.
To make message reading easier, Mail provides threaded browsing of your message lists. Usually these are treated like separate emails because they are and are scattered throughout your other spam. With Mail, you can choose to browse your email in threaded mode, making it easy to follow the course of a conversation. To enable threads, choose View, Organize by Thread. Threads are identified by a blue highlight and the presence of an arrow in front of the initial message subject that started the thread and a number in the status field showing how many unread messages are in the thread, if any.
Highlighting the first message subject line displays information about the thread in the message content pane, such as who started the thread, when, how many messages it contains, which contain attachments, and how many of them are unread. Clicking a line within the content pane list jumps immediately to the chosen message.
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When Mail is in threaded mode, the threads are represented by a virtual message with the subject of the initial message. To browse the thread within the message list, click the arrow at the front of the thread subject line. The message thread expands to show all the available emails within the thread and immediately jumps you to the first unread message. To collapse the thread, click in the first column down and up opposing arrows of any message within the thread or on the arrow in front of the initial thread subject line. The thread immediately collapses back to a single line.
To change the color used to highlight related messages whether viewing as threads or not use the Highlight Related Messages Using Color option in the Viewing application preferences. If the message contains an attachment and Tiger recognizes the attachment format such as an image or PDF , it renders the attachment directly in the message.
If the attachments cannot be directly displayed, they will show as icons in the body of the message. You can toggle between viewing attachments as icons and the in-line view by Control-clicking the attachment and choosing View as Icon or View in Place from the menu. To open you can double-click the file directly in your email message or drag it to a Finder window, including the desktop, to save it. Alternatively, use the contextual menu to save the file to a default Download location set in the General application preferences or open the file in a specific application.
If you ever receive a message with an unreadable attachment that is labeled winmail. An alternative interface to the attachments is provided as an expandable list directly following the message headers. When expanded, you can drag the attachment icons to your desktop, or, alternatively, click the Save button to reveal a submenu where you can save one or all the attachments to a given location.
A common problem with email applications is that they store attachments in a download folder which eventually grows and grows, even after the original messages are deleted. Not so with Mail. This will take the images stored as attachments and import them directly into iPhoto. You can also click the Slideshow button located beside the Save button to instantly launch a slideshow of the image attachments in the message.
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Moving your mouse during the slideshow will display a control bar for moving back, pausing, moving forward, displaying a thumbnail sheet, expanding the images to fill the screen, or closing the slideshow, as shown in Figure 3. To search for a piece of mail, use the Search field built into the toolbar—this will conduct a Spotlight search across your mailboxes.
Simply start typing and search results will begin to appear. If you want to limit your search to a specific mailbox or header field, click the appropriate heading directly under the toolbar. You might notice that a Save button appears to the right of the criteria for constraining the search. If the message is unreadable, you do not have the proper certificate installed on your system; see the message composition section for more information. When you receive an encrypted message, it will not for security reasons be indexed by the Spotlight system.
If you prefer to have these messages indexed, open the General application preferences and choose Index Decrypted Messages for Searching. Mail treats every email address it sees as an object. When viewing a message, you can click on the addresses in the header to select them. When selected, a drop-down menu can be accessed at the right side of the contact, as shown in Figure 3. Depending on the context in which you display the menu, you can add the address immediately to your Address Book, create a new message to the person, perform a Spotlight search on the address, create a Smart Mailbox that will hold all the mail from that sender, or start an iChat.
Mac store messages on the server, making them inaccessible without a connection—or without synchronizing a copy of the messages with your local computer. Mac messages for offline reading, highlight a mailbox in the account you want to sync and then use the Mailbox Action button to choose Synchronize. You can also use the Mailbox, Synchronize menu to choose a specific account or Mailbox, Synchronize All Accounts to synchronize all of your active email accounts. If mailbox synchronization is important to you, it can be set to happen automatically when mailboxes are changed new mail comes in, is deleted, etc.
To do this, select the Automatically Synchronize Changed Mailboxes option in the Advanced area of the Accounts application preferences, as shown in Figure 3. You can also choose to specifically keep copies of only certain messages based on the setting of the Keep Copies of Messages for Offline Viewing pop-up menu. Mail includes a built-in feature to help you manage the ever-increasing sea of spam that threatens to overtake your mailbox. Click the Not Junk button in the warning to tell Mail that it incorrectly labeled the message as spam. The more you train Mail, the better it gets at identifying good and bad email.
The Junk Mail application preferences, shown in Figure 3. To help keep Mail from getting false positives, it is configured, by default to not mark something as spam if the sender is in your address book, is a recent recipient of an email you sent, or has addressed you using your full name. When Mail has gotten to the point where it is consistently identifying spam, you can use the Junk Mail preferences to automatically move messages to a special Junk mailbox rather than leave them in your inbox, or process them using actions that you define click Advanced in the preference pane. If you want to completely reset the junk mail system back to its defaults, click the Reset button.
Spammers are nasty. They use special tricks such as identifying whether your email account is active by sending HTML messages with dynamic image links to your address.
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If your email reader loads the images, the spammer immediately knows that the email account is active and capable of viewing HTML mail—even if you never click a link in the message! Mail understands this and provides the option of disabling the display of inline images. When images are disabled, Mail adds a Load Images button at the top of the message content area. Only after the button is clicked are images loaded—preventing the spammers from getting any feedback from your computer.
Another method of defeating spam is to bounce mail back to them. To bounce a message, highlight the email in your message list and then choose Message, Bounce Shift-Command-B. Alternatively, you can add a Bounce icon to your Mail toolbar for fast access. Unfortunately, most spammers use fake reply-to addresses, which will bounce your own bounce back to you. Rules filters can perform actions on incoming messages, such as highlighting them in the message listing, moving them to other folders, or playing special sounds.
Much like the built-in Spam features highlight and perform actions on spam messages, you can write your own rules to do the same.
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Rules are managed through the Rules pane of the application preferences, shown in Figure 3. Each rule in the list is evaluated once per incoming message unless the Active box is unchecked.
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In fact, multiple rules can act on a single message. To change the order in which the rules are applied, drag rule entries in the list to the order you want. Apple includes a default rule for dealing with Apple mailings. The function of each option is self-explanatory. Rule creation is simple. Each rule consists of conditions that look at portions of the incoming message and determine what actions to perform. To create a new rule, click the Add Rule button to display the rule creation dialog, as seen in Figure 4. First enter a description—this is used to identify the rule in the listing.
Use the pop-up menu following If to choose "any" or "all" condition matching. Next, compose the conditions. Conditions can be deleted with the - button. This is very similar to setting up Spotlight searches in the Finder. In Figure 3. The conditions and actions are extremely flexible and allow you to match against your Address Book entries and the message content itself.
Likewise, the actions give you complete control over the message:. Click the Message button to enter text that will be included with the message being sent. Delete the Message—Delete the message. Useful for automatically getting rid of common spam messages. Click OK to set and activate the rule; new messages will automatically be evaluated and acted on as appropriate. To do this, you can create any number of mailboxes think folders that are stored locally or, in the case of IMAP and.
Mac servers, on the remote mail server itself. Mail displays all the active accounts and the mailboxes inside those accounts in the pane on the left side of the window.